On certain screens that display room numbers for selection when you are assigning a room (e.g., the Room Assignment screen and the Available Room Search screen), the room display sequence is user definable through the Reservations>Room Display Order application setting:
- If the Reservations>Room Display Order application setting = Ascending, then rooms are assigned lowest number to highest number.
- If the Reservations>Room Display Order application setting = Back to Back Ascending and displaying and/or performing room assignments, Opera first looks at the rooms which are supposed to check out, by check out date, for the same date as the arrival date of a reservation. Rooms that are coming out of an OOO/OOS room condition are not considered for back to back room assignment.
- If the Reservations>Room Display Order application setting = Back to Back Descending and displaying and/or performing room assignments, Opera first looks at the rooms which are supposed to check out, by check out date, for the same date as the arrival date of a reservation. Rooms that are coming out of an OOO/OOS room condition are not considered for back to back room assignment.
- If the Reservations>Room Display Order application setting = Descending, then rooms are assigned highest number to lowest number.
- If the Reservations>Room Display Order application setting = Display Sequence, then rooms are displayed and/or assigned using the sequence number set for each room in Room Configuration (see Room Configuration for details).
- If the Reservations>Room Display Order application setting = Least Used Ascending then the room number sorting, from lowest room number to highest room number, is based on the number of times the room has been occupied; rooms with a lower number of times occupied are sorted before rooms with a higher number of times occupied.
- If the Reservations>Room Display Order application setting = Least Used Descending then the room number sorting, from highest room number to lowest room number, is based on the number of times the room has been occupied; rooms with a lower number of times occupied are sorted before rooms with a higher number of times occupied.
In addition, when the Room Display Order is Back to Back Ascending or Back to Back Descending, the following rules determine the listing sequence:
- Rooms that have a gap between 2 reservations that perfectly matches the arrival and length of stay of the selected reservation (i.e., the departure of the earlier reservation = arrival of the selected reservation and the departure of the selected reservation = arrival of a reservation for a later date).
- Rooms that have an earlier reservation that is due out on the date of arrival of the selected reservation and have no future reservations arriving after the departure of the selected reservation.
- Rooms that have an earlier reservation that is due out on the date of arrival of the selected reservation and also have a future reservation(s) arriving after the departure of the selected reservation. If there are multiple rooms in this group, those rooms will be ordered by the number of days between the departure date of the selected reservations and arrival of the future reservation descending (i.e., rooms with the longest gap displayed first).
- All other rooms are ordered by the number of days since the due out date of the latest reservation (prior to the arrival date of the selected reservation) in descending order (i.e., rooms with the longest gap show first).
These rules ensure that the sequence displays the rooms least likely to result in an occupancy gap first. If a gap cannot be avoided, then rooms with the longest gap are shown next because longer gaps can be filled by a greater combination of reservations.
When the OPV_<version number> Opera Vacation Ownership license is active, the Reservations>Room Order Preference for Units application setting works in conjunction with the Reservations>Room Display Order application setting to determine if Units (room types with rotation) should display before or after non-unit rooms. If Rooms With Points First is selected for the Reservations>Room Order Preference for Units application setting, Opera will first display the room types with Rotation Points first and these will be followed by those rooms without Rotation Points defined in the order set in the Reservations>Room Display Order application setting. If Rooms With Points Last is selected for the Reservations>Room Order Preference for Units application setting, Opera will first display rooms without Rotation Points in the order set in the Room Display Order application setting followed then by those room types with Rotation Points.
