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Deposit Posting Report (REP_DEPOSIT_POSTING.REP with REP_DEPOSIT_POSTING.FMX)
This report gives an overview over booking deposits that have been requested and will list requested deposit versus paid or partially paid deposits separately for each booking. Room and Catering deposit are listed separately if they have been requested that way, otherwise the combined deposit type ALL will print.
The report can be ordered in deposit due date range, which would be the typical way of employing it, i.e., to get a daily or weekly list of deposits due that need to be chased.
Note: When printing this Report help topic, we recommend printing with Landscape page orientation.
Note: This report requires that the user be granted the BLOCK PRINT permission in the selected property to run the report. Also, the Property LOV in this report is further limited by the properties to which the user has the appropriate access granted.
Arrival Period. Allows entry of an arrival date range. All bookings with an arrival date within the selected range will print on the report.
Deposit Due. Allows entry of a date range for which deposits have been requested. All bookings that have one or more deposit requests with a due date within this date range will print on the report.
Property. Available when the OPS_MHT2 license is active; choose the property for which the report should be printed.
Business Block. Select one or more Business Blocks to filter this report by.
Overall Owner. Select one or more Overall Owners to filter this report by.
Rooms Owner. Select one or more Rooms Owners to filter this report by.
Catering Owner. Select one or more Catering Owners to filter this report by.
Business Block Status. Select one or more Business Block statuses to filter this report by.
Catering Status. Select one or more Catering statuses to filter this report by.
Paid, Unpaid, Both. If ‘Paid’ is selected, all deposits that have been paid in full as well as partially paid deposits will print. If ‘Unpaid’ is selected, all unpaid deposits are printed as well as partially paid deposit. If ‘Both’ is selected all deposits are included, paid, unpaid and partially paid.
Rooms, Catering, Both. Allows the selection of only Rooms deposits to print (type ‘R’), only Catering deposits (type ‘C’) or all deposits, type, R, C and All.
Preview. Use the preview option to view the generated output of this report in PDF format.
Print. Use the Print button to print the report to the selected output.
File. Prints the generated report output to an *.rtf file.
Close. Closes this report screen.
The report will print separate sections enclosed in boxes for each booking, in booking id order. The booking details printed include rooms status, catering status, booking id, account name, agent name, contact name, booking name, arrival date and departure date. This data occupies the left half of the landscape oriented report. The right hand site of the report displays the deposit data. The deposit type, percentage of the total that the deposit represents ( if it has been entered that way), total deposit requested amount for each request, the due date of the deposit, the total amount paid and the total amount unpaid for each specific request.
Deposit types can be Room, Catering or All. If a deposit payment has been posted without a deposit request being present or the payment has not been offset against an existing request when posting it, the deposit record will be listed on this report as ‘Unallocated’ and only the total amount paid will show a figure.
The ‘total unpaid ‘ figure is calculated for each request record by deducting the paid amount from the request it has been allocated to.
A report grand total is printed as a summary after all details for the Total Paid and Total Unpaid columns.
