Business Block Short List (REP_BH_SHORT.REP with REP_BH_SHORT.FMX)

This is another line report that displays most of the main business block details for a list of bookings. It has multiple filter combinations and sort options and is useful to follow up on group booking decision dates, cutoff date or to provide a list of booking due to arrive in the coming week(s) or month(s).

Note: When printing this Report help topic, we recommend printing with Landscape page orientation.

Note: This report requires that the user be granted the BLOCK PRINT permission in the selected property to run the report. Also, the Property LOV in this report is further limited by the properties to which the user has the appropriate access granted.

Selection Criteria

Arrival Date From/To. The arrival date range for one or more of the bookings you wish to review on this report (e.g. arrivals between 12/12/06 and 12/24/06).

Cutoff Date From/To. The cutoff date range for one or more of the bookings you wish to review on this report.

Rms Decision Date From/To. The rooms decision date range for one or more of the bookings you wish to review on this report.

Cat Decision Date From/To. The catering decision date range for one or more of the bookings you wish to review on this report.

FollowUp Date From/To. The follow up date range for one or more of the bookings you wish to review on this report.

Exclude Lost/Cancel Catering Revenue. Select this check-box to exclude all revenues from Lost or Cancelled Catering Events. If left unchecked, all the canceled or lost revenue is included in this report.

Property. Available when the OPS_MHT2 license is active; choose the property for which the report should be printed.

Booking Status. Use this option to select bookings by status (e.g. tentative, pending, inquiry, actual, etc.).

Rooms Sales Manager. Use this option to select bookings by the Rooms Sales Manager(s).

Catering Sales Manager. Use this option to select bookings by the Catering Sales Manager(s).

Sort Order. Displays the Sort Order screen which allows you to select the order of the filter criteria you have selected for this report. The available Sort Order options are: Cutoff Date, Arrival Date, Rooms Decision, Catering Decision, Follow-Up Date, Catering Owner, Booking Status and Rooms Owner.

Revenue Type 1 - 4. Use this option to select the order of revenue types as they display on this report.

Note: When the application parameter Use Forecast Value Only is set to Y and an Event has an F&B Minimum Rate Code attached, forecasted revenue will not be reported or recorded for the Revenue Types that are configured to contribute to the F&B Minimum. If the Rate Code is changed to one that does not require a minimum and expected revenue has not been added to those revenue types, the forecasted revenue for revenue types configured to contribute to the F&B Minimum will be reported.

Copies. Determines the number of copies that will print, when the Print button is selected.

Currency. Select the currency in which the revenues on this report will display.

Button Functions

Preview. Use the preview option to view the generated output of this report in PDF format.

Print. Use the Print button to print the report to the selected output.

File. Prints the generated report output to an *.rtf file.

Close. Closes this report screen.

Report Data

Booking data printed on this report includes: Property ID, Block ID, Account name, Business Block name, Rooms status, Catering status, Room/Cat Owner, Arrival/Departure date, Cutoff and Follow Up dates, Rooms decision and Catering decision dates, Revenue Types 1 through 4 (as defined on the report filter, the description of each revenue type will display in the footer of this report), Room Nights, Average Rate, Rooms Revenue and Total Revenue. These filters will appear in the order selected from the Sort Order screen.

Account information is displayed according to the following profile type hierarchy:

• If a Company profile is attached to the business block, the Company profile name appears.
• If a Company profile is not attached to the business block but a Travel Agent is attached, the Travel Agent profile name appears.
• If neither a Company profile nor a Travel Agent profile is attached to the business block, and a Source profile is attached, the Source profile name appears.

  Note: Master Allocations will be indicated on this report by a label 'Master Allocation' located in the left margin just under the Property and Block ID entries.

The first six columns of this report reflect the Rooms & Catering Status, Rooms & Catering Owner, Arrival/Departure Dates, Cuttoff/Follow Up dates, Rooms & Catering Decision dates. Next are the four revenue type columns as determined on the report form (descriptions for each of the revenue types will display in the footer of this report). Finally, the last two columns of this report show Room nights, Average rate, Room revenue and total revenue. The Total Revenue column will reflect the sum of the values printed in this report.

Please note that on this report, the Room Revenue is ALWAYS calculated from the rates as they appear on the room grid, regardless of any included taxes and/or packages. This is true for all booking statuses. For Master Allocations however, Rooms Nights, Room and Total Revenue columns will display and be calculated based on AVAILABLE rooms (not blocked rooms). Also, Catering Revenue will take into account the Use Forecast Revenue Only flag on Events.