Credit Bill

Once a folio has been prepared, you may wish to associate a credit (that is, a negative posting) with it. The Credit Bill feature allows you to do this. (This feature is available when the Cashiering>Credit Bill application function  is set to Y.) You may stipulate that a credit bill can be applied to a folio for only a certain number of days following the date the folio was created. To do so, indicate the number of days by using the Cashiering>Max Credit Days application setting. For example, if you wish to allow credit bills to be applied to folios for up to 120 days following the date on which the folio is created, specify 120 as the Max Credit Days value.

Note: A folio must have been printed before the current business date in order to associate a credit bill with that folio. An exception is the case of deposits. If a folio was created on the current date for a deposit, a credit bill may be associated with the deposit folio up until the time the guest checks in.

The Credit Bill screen can be accessed from the Folio History screen (Cashiering>Cashier Functions>Folio History) by highlighting the folio with which you wish to associate the credit bill and selecting the Credit Bill button. Or you may associate a credit bill with a folio from the guest's Billing screen's Billing Options menu (Cashiering>Billing).

The following guidelines control whether a credit bill may be associated with a folio:

• You may only prepare a credit bill for up to the remaining amount on the original folio.
• A credit bill may not be associated with another credit bill.
• You may only prepare a credit bill for up to the amount remaining on the folio. For example, if you have a folio for 100.00 and you have already created a credit bill for 20.00, then you can only create a credit bill for 80.00 for that folio.
• A credit bill may not be applied to a voided bill.
• A credit bill may not be applied to a bill for which all  or part of payment was direct bill.
• When attempting to create a credit bill after making certain posting, closing the transaction posting screen via the X on the right hand top corner of window or using the CTRL+Q to close this window, a message that "All the posting's on this bill be lost " is displayed and the posting's are rolled back since the user did not complete the credit bill process correctly. No folio is generated when the transaction posting screen is closed in this situation.

Provide the following information on the Credit Bill screen.

Name. The guest name on the folio.

Market Code. Select the down arrow to choose the market code to be associated with this credit bill.

Source Code. Select the down arrow to choose the source code to be associated with this credit bill.

Room Class. Select the down arrow to choose the room class to be associated with this credit bill.

When you select the OK button, The Transaction Posting screen appears. Select the transaction code and enter a posting amount. A credit bill posting amount must be negative.

Note: If the Cashiering>Collecting Agent Taxes application function is set to Y, collecting agent taxes will be included in the credit bill amount.

Close the Transaction posting screen to create the credit bill.

Note: By using the screen painter feature, you may add an associated bill number  field to the credit bill report in order to show the original folio number.