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Business Block Room Grid Snapshot
The Room Grid Snapshot feature allows you to create room grid snapshots manually, in addition to creating Initial and Current snapshots automatically via the snapshot definitions (Configuration>Database>Snapshot Setup). You may also create snapshots for types other than Current and Initial which you have set up via Configuration>Database>Snapshot Types. Automatically and manually created snapshots may be selected when you run the Post Convention Summary report (Grid Type Original Block report option and Grid Type Final Block report option).
Business block room grid snapshots are available when the Blocks>Block Snapshots application parameter is set to Y.
To access this feature, select the Snapshot right-click mouse option from the Room Grid screen. The Snapshot Grid screen appears.
The Blocks>Initial Room Snapshot Logic application setting determines whether the Snapshot screen initially displays data based on the date when the booking status changed from non-deduct to deduct, or the date when the room grid was created.
The screen provides the following information:
Actual Arrival Date. Arrival date for the booking.
Actual Departure Date. Departure date for the booking.
Mode. Edit appears here if the Editable option is selected on the Snapshot Types screen in configuration (Configuration>Database>Snapshot Setup). You may make changes to the grid for an editable snapshot.
Status. Booking status.
See Room Grid for details on the Date/Room Type information provided by the grid.
Type. Snapshot type. Select the down arrow to choose a snapshot type. Snapshot types are set up in Configuration>Database>Snapshot Types.
Quantity/Rates. Select a radio button to display Quantity data (number of rooms per occupancy level) or Rate data (rate per occupancy level) when the + next to a date is selected. The currency for the rate is shown in the upper left corner of the screen.
Show Additional Person Rate. Select this check box if you wish to see the additional person rate when the Rates radio button is selected.
Begin Date. Enter a start date for the snapshot. The default is the booking arrival date.
Range. Set the range for the snapshot (load the block of Room Types with number of rooms and (optionally) rates). See Room Grid Range for details.
Create. Create a new snapshot. See Creating a New Snapshot, below.
Priorities. Set room grid priorities for the snapshot (change the Room Types display order on the grid). See Room Grid Priorities for details.
To create e new snapshot, select the Create button. The Create Snapshot screen appears.
Provide the following information, then select the OK button. Select the New Snapshot Type or the Copy Snapshot radio button, depending on whether you want to create the snapshot from the Room Grid, or copy an existing snapshot.
New Snapshot Type. Select the down arrow to choose a new snapshot type.
Overwrite Snapshot, if it already exists. Select this check box to overwrite an existing snapshot if one exists.
New Snapshot Type. Select the down arrow to choose a new snapshot type.
Copy From. Select the down arrow to choose the grid display from which the snapshot should be copied.
Overwrite Snapshot, if it already exists. Select this check box to overwrite an existing snapshot if one exists.
