AR Overview

Functions

• AR ACCOUNT AGENT - Ability to assign employees to AR Accounts.
• AR FINANCE CHARGES - Activate the Automatic Generation of Finance Charges on an AR Account based on Cycle Days.
• AR FIXED CHARGES - Activate AR Fixed Charges functionality.
• AR TRACES - Activate the AR Trace functionality.

Parameters

• AGE CREDITS - Age unallocated payments on the aging screens and reports.
• AR CHARGES TRANSFER - Enable transfer of selected postings from one AR account to another AR account.
• AR INVOICES PRINTED CHECK MARK - When printing a statement, mark all invoices on the statement as printed.
• AR NUMBER MANDATORY -  AR number required for Accounts Receivable.
• AR USE DEBIT CREDIT - Enable AR statements to always print all charges (both debit and credit).
• AUTOMATICALLY ASSIGN AR NUMBER - Automatically assign an AR Number and create an AR Account. This parameter works in conjunction with the Default Account Types per Profile Type.
• AUTO TRANSFER FOLIOS  - Activate the automatic transfer for Front Office folios into AR.
• CHECK INVOICES - Checkmark for invoices selected remain active when leaving the screen to use other options. Checkmark will only be removed when returning back to the main menu.
• CLOSE INVOICE - Allow a user to close an invoice to prevent any further actions.
• CONSOLIDATE CC - Consolidate credit cards automatically during the Night Audit.
• DISABLE PAYMENT TAX IN AR - Disable Payment Tax Functionality within AR.
• EXTERNAL AUTH CC AR PAYMENT - Enables functionality to bypass CC authorization for payments in AR.
• NO MODIFY INVOICE - Do not allow the user to modify an invoice, once the invoice has been generated.
• SIMPLE REMINDER - Allows reminder letters to be sent, based on sequential setup and not based on the aging periods.
• STATEMENT NUMBERING - Activate AR Statement Numbering functionality.
• UNALLOCATED PAYMENT ON REMINDER - Include unallocated payments when printing Reminder Letters.

Settings

• ACCOUNT PICTURE - Account number template.
• ADJUSTMENT TIME - How long to wait before adjustments can be made on an invoice.
• AR FOLIO STYLE - The Folio Style automatically used when printing a Folio from AR.
• CREDIT CARD TRN CODE - Transaction code to be used when consolidating credit cards during the credit card transfer.
• DATE FOR AGING - Age invoices based on this date.
• DEFAULT ACCOUNT TYPE FOR REMINDERS - Default account type used when printing a reminder letter if no cycle has been defined for the specified account type for the account you are printing a reminder cycle.
• DEFAULT COMPANY ACCOUNT TYPE - Account Type to use when creating an Account for a Company.
• DEFAULT FINANCE CHARGES TRN CODE - Transaction Code to be used when Automatically Generating Finance Charges on an AR Account.
• DEFAULT GROUP ACCOUNT TYPE - Account Type to use when creating an Account for a Group.
• DEFAULT INDIVIDUAL ACCOUNT TYPE - Account Type to use when creating an Account for an Individual.
• DEFAULT MARKET CODE - Default Market Code for New Postings and New Invoices.
• DEFAULT ROOM CLASS - Default Room Class for New Postings and New Invoices.
• DEFAULT SOURCE CODE - Default Source Code for New Postings and New Invoices.
• DEFAULT TRAVEL AGENT ACCOUNT TYPE - Account Type to use when creating an Account for a Travel Agent.
• GLOBAL CREDIT LIMIT - Credit Limit for Accounts.
• MINIMUM REMINDER DAYS - The number of minimum days between sending 2 reminder letters to the same account.
• OLD BALANCE TRN CODE - Transaction code to be used when old balances are entered.
• TYPEWRITER - The local drive location where the rtf version of the folio will be placed if you opt to open it for editing.
• ZERO INVOICE PURGE DAYS - Number of days to purge an invoice after the amount is zero.